A document submission letter is a formal letter written to the head of an organisation for informing about the status of a document submission either in a school or a company. It accompanies a larger item, usually a document for verification. A company or any other organisation may ask for the documents for the purpose of verification.
When a company or a school asks a person to submit their documents for their admission to the organisation, the person writes a document submission letter along with the documents so as to let the person know what is being sent and the purpose for sending it. The letter provides the recipient with the specific context in which to place the larger document. It simultaneously acts as a permanent record for the sender of having sent the material.
Salutation (Respected Sir/Ma’am)
Body of the letter
Attachments (if any)
82 Mahakal Complex,
Inner Ring Road
Subject: Document submission letter for admission process
I, Karan Nayar, have been admitted to your prestigious school as a student of class 11th C this year. My admission number is 462311. To complete my admission process and verification, I was asked to submit some documents, which I’ll be attaching with this letter.
I could not provide it earlier because I was yet to receive them from my previous school. As asked by the admissions council, I am attaching the certification mark sheet required along with this letter. Please contact me on the given number or email in case of any enquiry.
Contact number: 1234567890
31 Alok Complex
The Administration Department
Subject: Document submission letter for admission process
I, Sidharth Tripathi, have been enrolled as a student of economics in your prestigious university. My roll number is A1213. I write this letter to you to send the necessary documents required for my admission process.
At the time of my admission, I was not able to submit the transfer certificate as I was yet to receive it from my previous institution. Now that I have received it, I would like you to accept it and update my records accordingly. I will attach the transfer certificate with this letter.
Please contact me on the given number or email for any kind of enquiry.
Contact number- 121223242
448 Nanda Complex
Subject: Information on submitted documents for the hiring process
I, Anushka Dubey, write this letter to inform you that I have signed the offer letter and accepted the role of merchandise manager in your prestigious company. Also, I am sending the necessary documents for verification and completion of the hiring process.
I have attached all the documents asked by the HR team. In case any kind of document is needed, please contact me on the number mentioned below. I’m grateful for being a part of your incredible team.
Question 1. What is a document submission letter?
Answer. A document submission letter is a formal letter written to the head of an organisation for informing about the status of a document submission either in a school or a company. It accompanies a larger item, usually a document required for the admission/hiring process. The letter provides the recipient with the specific context in which to place the larger document.
Question 2. To whom do we address a document submission letter?
Answer. While writing a document submission letter to your school/college, you may address it to the principal or the admission Council. When writing a document submission letter in a company it is usually addressed to the HR head/team or the administrative department.
Question 3. Is it necessary to mention the attached documents in a document submission letter?
Answer. Yes, it is necessary for the sender to mention the attached documents so as to inform the recipient about the attachments and why they are being sent.
