Research/Public Records Access

In New Mexico, real estate records are subject to the Recording Act (not the Inspection of Public Records Act). Copy and research fees apply. Click here for a relevant court case.

There are several ways to research and request copies of documents in the Clerk’s office:

• Online Self-service Portal for document search with credit card/online payment option. Documents will be automatically emailed to users once a credit card payment is complete. View the How to Guide (PDF) for more information. Please use username PUBLIC and password PUBLIC. Click here for the online Self-Service Portal
• Online index search and in-person pick up. Constituents can check the online index for instrument numbers of requested documents and send the instrument number to clerk@santafecountynm.gov for in-person pick up. Please allow 2 business days for pick-up. Please use username INDEX and password INDEX. Click here for the index search option
• In-person self-serve computers. There are 3 computers in the foyer of the clerk’s office which are free to use for the public during business hours. Standard copy fees apply for copies. Those with appointments will be given priority to use the computers. Be advised: staff can assist you at these computers for up to 15 minutes before you will need to pay an additional research fee.
• Paid search in the Clerk’s office. For staff conducted searches in the Clerk’s office including searching by address, the Clerk’s office charges $40 for the first 15 minutes and $40/hr for every hour thereafter. Any chain of title search is unofficial and not guaranteed.

Self Searches: Please note it is up to the user to try a variety of search terms and spellings in their research and we are not responsible for incomplete searches. The documents can be added to your shopping cart and paid for by credit card or instrument numbers can be emailed to clerk@santafecountynm.gov to request copies. Our standard fee schedule applies.

Disclaimer for online index and bulk ClerkTrack Web Access

Santa Fe County presents the information on this web site as a service to the public. We have tried to ensure that the information contained in this electronic search system is accurate. Santa Fe County makes no warranty or guarantee concerning the accuracy or reliability of the content of this site. Assessing accuracy and reliability of information is the responsibility of the user. The user is advised to search on all possible spelling variations of proper names, in order to maximize search results. The County shall not be liable for errors contained herein or for any damages in connection with the use of the information contained herein.

Click on the link to view the Fee Schedule for Public Records Request.

Voter registration and other elections-related documents

Voter rolls, voter registration cards, absentee returns data can be supplied for a small fee (see our fee schedule). Please email the elections division at [bot protected email address] to request voting related data.

Other public records within the county